Documentation
Enterprise Deployment/User Management

User Management

This guide covers the process of managing users within your ThinkCode enterprise deployment, including user provisioning, role assignment, permissions, and personalization options.

User Management Overview

ThinkCode's enterprise deployment provides comprehensive user management capabilities:

  • Centralized user administration
  • Role-based access control
  • User provisioning automation
  • Personalized AI experiences
  • Activity monitoring and analytics
  • Expert knowledge inheritance

User Provisioning

Adding Users Manually

To add users individually:

  1. Navigate to Users in the Organization Dashboard

  2. Click "Add User" and provide:

    • Email address
    • Name
    • Initial role
    • Team assignments
    • Workspace access

  3. Configure user settings:

    • Permission level
    • AI capability access
    • Knowledge base access
    • Default AI roles

Bulk User Import

For adding multiple users:

  1. Navigate to Users > Bulk Import
  2. Download the template CSV file
  3. Fill in user details following the template format
  4. Upload the completed CSV file
  5. Review and confirm the import

Example CSV format:

email,firstName,lastName,role,teams,workspaces
john.doe@company.com,John,Doe,Developer,"Engineering,Frontend","Development,Testing"
jane.smith@company.com,Jane,Smith,Lead,"Engineering,Architecture",Development

Automated User Provisioning

Set up automated user provisioning:

  1. Navigate to Users > Automated Provisioning

  2. Configure integration with your identity provider:

    • SCIM endpoint configuration
    • Attribute mapping
    • Group mapping to teams
    • Role mapping

  3. Configure provisioning rules:

    • User creation rules
    • User update rules
    • User deactivation rules
    • Group membership rules

User Roles and Permissions

Configuring User Roles

Define organization-wide user roles:

  1. Navigate to Users > Roles & Permissions

  2. Create or modify user roles:

    • Administrator
    • Manager
    • Developer
    • Reviewer
    • Read-only

  3. Configure role permissions:

// Example role configuration
{
  "roleName": "Developer",
  "permissions": {
    "codeAccess": "write",
    "deploymentAccess": "limited",
    "adminFunctions": "none",
    "userManagement": "none"
  },
  "aiCapabilities": {
    "codeGeneration": true,
    "codeReview": true,
    "debugging": true,
    "refactoring": true,
    "documentation": true
  },
  "knowledgeBaseAccess": {
    "view": ["publicKnowledge", "teamKnowledge"],
    "contribute": ["teamKnowledge"],
    "approve": []
  },
  "workspaceAccess": ["development", "testing"]
}

Custom Permission Sets

Create custom permission sets for specialized roles:

  1. Navigate to Users > Custom Permissions

  2. Create a new permission set:

    • Name and description
    • Base role (optional)
    • Custom permission selections
    • AI capability selections

  3. Assign the custom permission set to users

Permission Inheritance and Precedence

Configure how permissions are applied:

  1. Navigate to Users > Permission Settings
  2. Configure permission precedence:
    • Direct user permissions
    • Team role permissions
    • Organization role permissions
    • Default permissions

AI Personalization for Users

User-Specific AI Settings

Configure personalized AI experiences:

  1. Navigate to Users > AI Personalization
  2. Configure default AI settings:
    • Preferred AI interaction style
    • Code style preferences
    • Documentation preferences
    • Suggestion frequency
    • Expertise level adaptation

Example configuration:

// Example AI personalization configuration
{
  "interactionStyle": {
    "verbosity": "detailed",
    "tone": "technical",
    "explanationLevel": "advanced"
  },
  "codePreferences": {
    "style": "functional",
    "formatting": "company-standard",
    "documentationLevel": "comprehensive"
  },
  "suggestionSettings": {
    "frequency": "high",
    "scope": "comprehensive",
    "timing": "real-time"
  },
  "expertiseLevelAdaptation": {
    "enabled": true,
    "initialLevel": "advanced",
    "adaptationRate": "moderate"
  }
}

Expert Knowledge Inheritance

Configure expert knowledge inheritance for users:

  1. Navigate to Users > Expert Knowledge
  2. Configure knowledge inheritance:
    • Select expert knowledge sources
    • Configure inheritance depth
    • Set knowledge domain focus
    • Configure adaptation settings

Example configuration:

// Example expert knowledge inheritance configuration
{
  "expertSources": [
    {
      "sourceId": "senior-architect-patterns",
      "inheritanceDepth": 0.8,
      "domainFocus": ["architecture", "system-design", "scalability"]
    },
    {
      "sourceId": "security-specialist",
      "inheritanceDepth": 0.6,
      "domainFocus": ["security", "compliance", "best-practices"]
    }
  ],
  "adaptationSettings": {
    "personalStyleBlending": 0.3,
    "experienceLevelAdjustment": "match-user",
    "continuousRefinement": true
  },
  "applicationAreas": {
    "codeGeneration": true,
    "codeReview": true,
    "systemDesign": true,
    "troubleshooting": true
  }
}

AI Role Assignment

Assign AI development roles to users:

  1. Navigate to Users > AI Roles

  2. Assign AI roles to individual users:

    • Primary AI assistant role
    • Specialized AI roles
    • Custom AI roles

  3. Configure role interaction settings:

    • Role switching behavior
    • Multi-role collaboration
    • Role authority settings

User Onboarding and Training

Automated Onboarding

Configure automated onboarding for new users:

  1. Navigate to Users > Onboarding

  2. Configure onboarding workflows:

    • Welcome message and resources
    • Initial setup guide
    • Training materials
    • First project assignment

  3. Set up guided tutorials:

    • ThinkCode basics
    • AI collaboration features
    • Team-specific workflows
    • Knowledge base usage

Training Programs

Create training programs for users:

  1. Navigate to Users > Training

  2. Configure training programs:

    • Basic ThinkCode usage
    • Advanced AI collaboration
    • Expert knowledge utilization
    • Custom AI role development

  3. Set up skill certification:

    • Skill assessment tests
    • Certification paths
    • Skill badges and recognition

User Activity and Analytics

User Activity Monitoring

Monitor user activity:

  1. Navigate to Users > Activity

  2. Configure activity tracking:

    • Login and session tracking
    • Feature usage analytics
    • AI interaction metrics
    • Productivity metrics

  3. Set up activity reports:

    • Individual user reports
    • Team comparison reports
    • Trend analysis reports

AI Utilization Analytics

Analyze AI feature utilization:

  1. Navigate to Users > AI Analytics

  2. Configure AI analytics:

    • AI feature usage
    • AI suggestion acceptance rate
    • Time saved through AI assistance
    • Code quality improvement

  3. Set up AI optimization recommendations:

    • Personalized feature recommendations
    • Training suggestions
    • AI configuration optimization

User Security and Compliance

User Security Policies

Configure user security policies:

  1. Navigate to Users > Security

  2. Configure security settings:

    • Password policies
    • Multi-factor authentication
    • Session timeout settings
    • Access restrictions

  3. Set up security monitoring:

    • Suspicious activity detection
    • Access attempt logging
    • Security alert configuration

Compliance Requirements

Configure user compliance settings:

  1. Navigate to Users > Compliance
  2. Configure compliance requirements:
    • Required training completion
    • Policy acknowledgment
    • Access certification
    • Activity auditing

User Lifecycle Management

User Status Management

Manage user lifecycle states:

  1. Navigate to Users > Lifecycle

  2. Configure user states:

    • Active
    • Inactive
    • Suspended
    • Pending
    • Archived

  3. Set up automated state transitions:

    • Inactivity-based suspension
    • Scheduled deactivation
    • Reactivation workflows

User Offboarding

Configure user offboarding processes:

  1. Navigate to Users > Offboarding

  2. Configure offboarding workflows:

    • Access revocation
    • Data transfer
    • Knowledge preservation
    • Exit interview

  3. Set up automated cleanup:

    • Personal workspace archiving
    • Personal settings backup
    • License reassignment

Best Practices for User Management

  • Standardize roles: Create consistent role definitions across the organization
  • Automate provisioning: Use automated provisioning for efficiency and consistency
  • Implement least privilege: Grant only necessary permissions to users
  • Regular audits: Periodically review user access and permissions
  • Personalize gradually: Start with standard AI settings and personalize over time
  • Document policies: Maintain clear documentation of user management policies
  • Collect feedback: Gather user feedback on AI personalization effectiveness

Next Steps

After configuring user management:

For additional assistance, contact ThinkCode Enterprise Support or schedule a consultation with our enterprise solutions team.

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